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Why Choose Us

Working for Optima offers an exclusive opportunity to develop a career with an internationally recognised partitioning specialist.

We have achieved our market leading position thanks to the skills, talent and dedication of our team members; 33% of whom have been with us for more than 10 years. Being an innovation company, we are continually looking for dedicated, self-motivated people to join us as we strive to deliver the highest quality products and services to some of the world’s leading businesses.

We are proud to provide a non-discriminatory and equal opportunity work environment; one within an open, friendly and supportive culture. In addition to the competitive benefits package that we offer, a variety of training courses are available at all levels, to further encourage you to develop whilst in your role and help you to nurture your skillsets and achieve your own personal goals.

Apprenticeships and higher education

For us, the most significant investment we can make in terms of development and growth is in the next generation. Apprenticeships, graduate programmes, and internships are just a few of the options we offer for those looking to further their education. Looking for your next step? Read our Apprentice & Graduate brochure to find out more about the exciting opportunities we offer. 

To apply to any of our roles, please email a copy of your CV along with a covering email to HR@OptimaSystems.com.

HSQE Manager

  • Location: Radstock, Bath
  • Salary: Competitive

Optima is an international leader in sustainable glass partitioning systems and solutions. We pride ourselves on offering exceptional service and beautifully designed glass partitions and doors which exude quality in every region we operate in. We are wholly dedicated to helping our clients create effective and innovative workspaces in some of the world’s most iconic buildings.

An excellent opportunity has now arisen for a HSQE Manager to join the team at our manufacturing facility in Radstock, Bath.

The HSQE Manager has the overall responsibility for the Group’s manufacturing premises in the UK and Malayasia.

Key Responsibilities

  • To ensure the compliance of all aspects of operations Health, Safety, Quality and Environmental processes for the business and co-ordination with the Group HQSE Director.
  • To champion the development and maintenance of “best in class” HSQE systems for the business.
  • To plan, undertake and report meaningful and valuable audits of all aspects to enable a culture of dialogue and continual improvement.
  • To champion a culture across the company of continual improvement.

Health & Safety:

1. To develop and maintain Occupational Health and Safety Management System for the company in compliance with ISO45001:2018
2. To advise on occupational health and safety matters.
3. To monitor compliance with Health and Safety Policy and statutory requirements.
4. To co-ordinate with management the development, implementation and maintenance of systems and procedures to comply with all requirements governed by health and safety legislation.
5. To pro-actively keep up to date with changes in health and safety legislation.
6. To ensure all tiers of management and safety representatives are updated in any changes in current statutory legislation.
7. To maintain full involvement with all managers and keep them regularly informed of company health and safety issues.
8. To maintain, review and update the Optima Health and Safety policy and procedures.
9. To check method statements, risk assessments, COSHH assessments, Health and Safety Plans etc. produced in connection with activities carried out by Optima suggesting improvements where necessary.
10. To be responsible for carrying out inspections and safety audits to ensure compliance with the company health and safety policy and all operational procedures if required, making use of the company’s disciplinary procedures to correct abuse of safety systems.
11. To co-ordinate and arrange all requirements for workplace and plant inspections in line with current health and safety legislation.
12. To ensure all documentation is kept up to date with current issue numbers and all notice boards display the correct and most current information.
13. To investigate incidents and cases of ill health resulting from work activities and report their findings to the Managing Director
14. To assist in any dealings with the Health and Safety Executive and other bodies.
15. To assist with all aspects of training by identifying and co-ordinating site or individual requirements and establishing the most appropriate resources available.
16. Produce reports and statistics when required by senior management.
17. To endeavour to establish, at all levels within the company, an understanding that compliance with legislation and the prevention of injury and damage is an essential part of business and operational efficiency.
18. To chair health and safety Taskforce Meetings, ensuring minutes are taken and all actions are taken prior to subsequent meetings

Business & Environmental Management Systems:

1. Business Management Systems
a. To develop and maintain Business, Health and Safety and Environmental Management System for the company in compliance with ISO9001:2008, HSG65 and ISO14001:2004.
b. To liaise with Registration Body in booking and arranging annual surveillance and/or assessment visits.
c. To have a full set of procedures for the entire business (not just the elements subject to management system standards) and produce and implement workable and mutually agreed beneficial procedures.
d. To ensure that every Management System document used by the business is “controlled”.
e. To ensure that in the event of up-issue, all previous and superseded documents are removed and archived.
f. To develop a system of mutually acceptable service level agreements between all departments.
g. To produce an annual target plan of entire workload and gain approval by Senior Management.
h. To promote the principles of quality management and, in particular, the quality improvement activities, throughout the business.
i. To support the use of key performance indicators.
j. To own Problem Reports and Customer Complaints, such that they are ‘closed out’ in appropriate timescales.
k. To provide induction for new staff to the relevant Business Management System.
l. To plan, manage and minute regular Business Management System and Environmental Management Review Meetings.
m. To assist, and provide advice to staff in all matters to do with the Business Management System and ISO 9001 certification; such as helping to prepare site Quality Plans, supporting invitations to tender and clarifying current certification.

2. Environmental Management System
a. To be seen as company expert for Environmental System matters
b. To develop and maintain a full ISO14001 Environmental Management System, in accordance with company, regulatory and accreditation requirements
c. To update and review the Environmental Management System, Policies and procedures, at least annually
d. To plan, undertake and follow up a comprehensive set of Internal Audits, at least annually.
e. To ensure the audits are undertaken to the plan, corrective actions set and followed up and closed within agreed timescales. To feed this data into the Management review meetings
f. To arrange, chair and be the custodian of actions pertaining to Management review meetings
g. To plan and set meaningful annual Environmental/Sustainability objectives for the company, which are relevant to the business and the ethics of Environmental principles.
h. To devise and communicate the agreed annual objectives of the business.
i. To ensure that the objectives are achievable and fulfilled and to report outcomes to the Board, Business and other interested parties

Internal Audit:

1. Prepare annual Internal Audit plans for ISO9001:2008 and ISO14001:2004 that reflect compliance with standard and capture all relevant aspects of the registered parts of the business.
2. Undertake all audits listed on the Internal Audit plans, and where applicable prepare non-conformity reports.
3. Work with departmental managers to rectify recorded non-conformities.

Supply Chain Audit:

1. Audit potential and existing Supplier and/or Subcontractors for business assurance, incorporating both Management System and Technical subject matter.

Continual Improvement:

1. To investigate and implement a methodology of continual improvement, such as Six Sigma, across the organisation.
2. Responding to product problems raised by installers, customers or users identified on site, in transit or in the factory.
3. Attending factory / site to verify and understand product problems
4. Identifying short-term solutions to problems
5. Identifying root-causes of problems
6. Work with Departmental Managers to formulate possible solutions to address root-cause
7. In conjunction with Project Coordinator, design and carry out trials of potential Product improvements in a lab and on site.
8. Monitor and assess results of product trials

Skills & Experience:

• Industry experience: Previous experience in a manufacturing environment is ideal
• Professional qualifications: NEBOSH General Certificate is required alongside knowledge of relevant ISO standards (9001, 14001, 45001)
• Technical experience: Strong understanding of health, safety and quality legislation
• Personality: We’re looking for someone who is personable, communicative, and genuinely enthusiastic about health, safety, and creating a safer workplace for all.

The role is offered full time (08.30 – 17.00) based from our offices in Radstock, Bath.

Optima offers a competitive salary and benefits, including 25 days holiday, private medical cover*, pension contribution*, cycle to work scheme*, access to employee assistance programme with excellent wellbeing benefits, alongside the opportunity to work in a well-established and friendly company.

*subject to qualifying periods.

Junior Designer

  • Location: High Wycombe
  • Salary: Competitive

Optima is an international leader in sustainable glass partitioning systems and solutions We pride ourselves on offering exceptional service and beautifully designed glass partitions and doors which exude quality in every region we operate in.

We are wholly dedicated to helping our clients create effective and innovative workspaces in some of the world’s most iconic buildings.

Due to our continued success, we have an excellent opportunity for a Junior Designer to join our Optima Major Works team in High Wycombe delivering projects in London and throughout the South of England.

This role provides a great opportunity to learn the role of a specialist interior systems designer. Working alongside our team of experienced designers you will undertake the following activities:

Specific duties include:

• Prepare schematic and working drawings, primarily using CAD.
• Produce drawing schedules, general arrangement and working drawings.
• Prepare requests for information, query sheets as required and monitor replies.
• Visit sites to ascertain site conditions, carry out surveys and attend design meetings as required.
• Attend project handover meetings and compile a design brief for the project.
• Produce fabrication information in the form of schedules, cutting lists or component drawings as required to an agreed programme.
• Design review – revise and re-issue commented drawings.
• Undertake checking responsibilities for fabrication information generated by other design personnel.
• Check all elements to a project including drawing schedules, general arrangement drawings, working drawings and fabrication information.
• Provide design and technical support for all other departments as required.
• Identify the significant health and safety hazards likely to be associated with the design and how it may be constructed and maintained.
The ideal candidate will have a relevant design / interior spatial design degree. Experience using AutoCAD and Revit is desirable.

Candidates must live within a 1 hour commutable distance to our offices at High Wycombe and must have the eligibility to work full time in the UK.

Optima offers a competitive salary and benefits, including 25 days holiday, private medical cover*, pension contribution*, access to employee assistance programme with excellent wellbeing benefits, alongside the opportunity to work in a well-established and friendly company.
*subject to qualifying periods.

If you are interested in applying, please send a CV and a covering letter stating why you want to work for us to hr@optimasystems.com

 

Trainee Estimator

  • Location: Manchester
  • Salary: Competitive

Optima is an international leader in sustainable glass partitioning systems and solutions. We have manufacturing facilities in the UK and Kuala Lumpur and over 30 years’ experience in the glass partitioning industry. We pride ourselves on offering exceptional service and beautifully designed glass partitions and doors which exude quality in every region we operate in. We are wholly dedicated to helping our clients create effective and innovative workspaces in some of the world’s most iconic buildings.

An excellent opportunity has now arisen for a Trainee Estimator to join us in Manchester within our Interior Fit-Outs and Refurbishments department.

This role provides a great opportunity to learn the role of a sub-contractor estimator which involves building costs up from first principles, through to a full sales price.

Within the role you will receive enquiries allocated by either the Estimating Manager or the Divisional Director and send out enquiries for materials and sub-contract items. You will also receive and evaluate prices for materials and sub-contractors and build up the price using either the estimating system or an Excel spreadsheet.

Your responsibilities will also include liaising with sales to ensure that any tender presentation is requested in adequate time and attending sales meetings as required and follow up any priced projects as discussed in those sales meetings to either an order or a lost job.

As well as calculating any preliminary costs using the Excel prelim spreadsheet you will then present the price to the either the Estimating Manager or Divisional Director for adjudication and finalise any changes made and submit the price.

The ideal candidate will have excellent communication skills (written and verbal), have experience with Microsoft packages and be confident in learning new systems.

You should have GCSE’s in Mathematics and English at a grade C or above and a desire to start a career in construction estimating.

It is preferable for candidates to live within a commutable distance to our offices at in central Manchester.

Hours: Monday to Friday 8.30am – 5.30pm

You will join on a full-time, permanent basis and in return, you will receive a competitive salary and benefits, including 25 days holiday, private medical cover*, pension contribution*, access to employee assistance programme with excellent wellbeing benefits, alongside the opportunity to work in a well-established and friendly company.

To apply, please email a copy of your CV along with a covering email to HR@OptimaSystems.com

Maintenance Project Co-Ordinator

  • Location: High Wycombe
  • Salary: Competitive

We have an exciting opportunity for a Maintenance Project Co-Ordinator to join our Optima Special Works team.

The Maintenance Project Co-Ordinator is a new role and will be responsible for organising and managing post installation maintenance projects. You will work alongside the Design, Contracts and Commercial teams with the coordination of project activities to help ensure projects are run in a smooth, timely and cost- effective manner.

The Maintenance Project Co-Ordinator will be responsible for the day-to-day management of suppliers and sub-contractors and ensuring that materials and site requirements are ordered correctly and delivered on time, in full, and any problems arising are communicated and resolved efficiently.

You will join on a full-time, permanent basis and in return, you will receive a competitive salary, alongside the opportunity to work in a well-established, successful and friendly company.

Responsibilities include:

  • Responsible for all project maintenance enquiries by telephone and emails, keeping track of enquiries and updating company databases.
  • Follow up with clients post installation, to ensure that maintenance contracts are in place and enquire whether they wish to place orders in a timely manner.
  • Price all maintenance works and issue to clients, including building up the price.
  • Send out enquiries for materials and sub-contract items.
  • Receive and evaluate prices for materials and sub-contractors.
  • Attend sales meetings as required to provide an update on current status.
  • Set up contract files.
  • Produce method statements, COSHH and risk assessments as per Health and Safety Plan.
  • Place sub-contract orders.
  • Order plant and materials, ensure that products are ordered timely and efficiently.
  • Set up Health and Safety site file on Field View and ensure site has a copy of all relevant information.
  • Issue a maintenance report to the client upon completion of the works.
  • Management of online portals, review and maintain the accuracy of all records.
  • Ensure ongoing maintenance contracts are renewed once complete.
  • Prepare all sub-contract payment schedules for approval.
  • Prepare all sub-contract orders, ensuring they are within limits of tender amounts.
  • Monitor invoicing in respect of month on month WIP forecast for projects.
  • Prepare detailed CVRs for projects.
  • Attend financial meetings for each project and prepare initial CVR and budget constraints data.
  • Ensure that the projects have a successful financial outcome.

The ideal candidate will need to be tenacious, able to quickly establish working relationships with a variety of people and thrive in a varied and fast paced environment.

Experience working in a similar role and/or industry with exposure to office or facilities management would be beneficial.

Proficiency in Microsoft Packages (Outlook, Excel, Word, PowerPoint) and experience of using databases and creating reports is required.

It is preferable for candidates to live within a commutable distance to our head office in High Wycombe, flexible working will be considered for the right candidate. Hours: Monday to Friday 8.30am – 5.30pm (40 hours per week).

Our benefits include 25 days holiday (that increase with long service), access to private medical cover*, pension contribution*, cycle to work scheme*, access to employee assistance programme with excellent wellbeing benefits.

If you are interested in applying, please send a CV and a covering letter stating why you want to work for us to hr@optimasystems.com

*subject to qualifying periods

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